Personal Secretary Vacancy In NIPHM – Sep 2013

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National Institute of Plant Health Management (NIPHM)

Personal Secretary

National Institute of Plant Health Management

Address: Registrar, National Institute of Plant Health Management, Rajendranagar

Postal Code: 500030

City Hyderabad

State A.P.

Pay Scale: Rs.9,300-34,800 & GP Rs.4,600

Educational Requirements: 1. A bachelor Degree from recognized university. 2. Dictation shorthand (Intermediate)/ Typing speed (Higher) of 100/45 in English. 3. Knowledge of basic computer application

Experience Requirements: Two years experience for M.Sc. in Integrated Pest Management with specific reference to Weed Management/Crop Management OR 1 year in relevant field for M.Sc candidates who have Post Graduate Diploma in Plant Health Management / Post Graduate Diploma in Plant Protection. OR Ph.D candidates without experience will also be considered.

Details will be available at: http://niphm.gov.in/Recruitments/Advt-Recruitment-NIPHM-Regular-02082013.pdf

No of Post: 01

How To Apply: The applications in prescribed proforma should reach the Registrar, National Institute of Plant Health Management, Rajendranagar, Hyderabad 500030, A.P. on or before 06.09.2013 in case it takes time to obtain clearance from the Head of Department, an advance copy of the application can be sent on or before the closing date.

Last Date: 06.09.2013

Age Limit: 40 Years

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I. PREPARTAION OF ESTIMATES:- Preliminary Estimate, Detailed Estimate,
Schedule of Rates, Recasting of Estimate, Supplementary Estimate, Revised
Estimate, Estimates for additions and alterations, Estimates for petty works, Estimates
for road works, Estimates for furniture, Estimates for purchase of buildings, Estimates
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for repairs to leased and requisitioned properties, Hiring of accommodation, Powers
for hiring accommodation.
II. PREPARATION AND PASSING BILLS FOR PAYMENTS:- Preparation and
passing of bills, Payment of bill, Forms of bill for payment and vouchers, Authorities
to pass the bills , Payments for work done.
III. ACCOUNTING PROCEDURE FOR WORKS EXECUTED BY CPWD OUTSIDE
INDIA:- General, Procedure for obtaining finance to meet the expenditure, Cash
Book, Drawal from banks, Classification of RBI drafts, Accounting and clearance of
transactions relating to RBI drafts, Accounting of expenditure on works, Accounting
of expenditure on establishment, Cash balance with the local bank-Reconciliation
statement to be prepared, Levy of charges for works abroad, Delegation of powers.
IV. CONTRACTS AND FORMS:- What is a contract?, Forms to be used for contracts.
V. PREPARATION OF TENDER DOCUMENTS (FOR NOMRAL WORKS):-
Preparatory works, Tender for normal works, Invitation of tenders for component
parts, Composite tenders, Pre-bid conference, Restricted Tenders, Tenders with
two/three envelope system, Specialized works-Section 16 be referred, Preparation of
Notice Inviting Tenders.
VI. TENDERS FOR SPECIALIZED WORKS AND ANNUAL RATE CONTRDACT
SYSTEM FOR MAINTENANCE AND MINOR WORKS:- Specialized works to
be executed through specialized agencies, Tenders for specialized works are to be
invited on two/three envelop systems, Tenders with specialized components of work,
Tenders for specialized works, Preparation of NIT, Sale of tenders, Guidelines to call
tenders for lifts, Tenders for Specialized Civil Works, Maintenance of specialized
E&M Systems by Manufacturers/Authorized Agencies, List of specialized items/jobs
for Civil/Electrical/Horticulture works, Annual Rate Contract System for
maintenance/minor works.
VII. e-TENDERING:- Introduction of e-Tendering in CPWD, Digital Signatures,
Preparation of Bid Document, Bids to be invited in two/three stage system, Bids for
Specialized Works and Purchase of Materials, Publicity, Uploading of Bid
Documents, Opening of Bids, Preparation/checking of Comparative Statement.
REFERENCE CPWD WORKS MANUAL 2012(May be downloaded from Internet)
VIII. Administrative Knowledge (Tottenham system of Office Procedure & Management)
6. Hindi Translator: Office Superintendent (Hindi Translation)
Hindi Translator selection will be based on the written test and followed by interview
Syllabus for the written test and interview:
Official language Act, Provisions, Policy, Incentives, Imparting of Hindi training,
terminology from Hindi to English & vice versa. Committees, Inspection etc
Administrative Knowledge (Tottenham system of Office Procedure & Management) & terminology
relating to agriculture.
The above material is available in www.rajbasha.nic.in or www.rajbasha.gov.in & notes
will be sent to shortlisted candidates.
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7. Assistant –Assistant Hostel Manager : selection will be based on the written test and
followed by interview based on following reference bookds.
Food & Beverage service - Tata Mc Graw Hill –Sudhir Andrews
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Administrative Knowledge (Tottenham system of Office Procedure & Management)
Testing proficiency in computer skills.
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