Vacancy For Lower Division Clerk In BIS – May 2013

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Bureau of Indian Standards

Lower Division Clerk

Bureau of Indian Standards (BIS)

Address: Bureau of Indian Standards (BIS), Manak Bhawan, 9 Bahadur Shah Zafar Marg

Postal Code: 110002

City New Delhi

State Delhi

Pay Scale: Rs 9300 - 34800 + GP Rs. 4200

Educational Requirements: Graduate from a recognized University with One Year Diploma/Certificate Course in Computer from a reputed Institution. English typing speed of 30 words per minute or Hindi typing speed of 25 words per minute

Details will be available at: http://bis.org.in/recruitmentpage.htm

How To Apply: Candidates are advised to read following instructions carefully before applying on-line and also all the instructions given on main instruction page of on-line applications:
i. Candidates are required to apply On-line through BIS website in English only. No other means/mode of submission of applications will be accepted under any circumstances. The on-line registration process involves two steps for successful registration of the application.

ii. Candidates should have a valid personal e-mail ID. It should be kept active during the currency of this recruitment process. Registration number, password, admit card for written test / skill test call letter and Interview call letter or any other important communication will be sent on the same registered e-mail ID of candidate. The candidates are, therefore, requested to check regularly their e-mail for any communication from BIS. Under no circumstances, the
candidate should share/mention e-mail ID or password to/ or any other candidate / person. Please note that the Admit Card for written test will not be sent by post.

Last Date: 17/05/2013

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HOW TO APPLY: Candidates are advised to read following instructions carefully before
applying on-line and also all the instructions given on main instruction page of on-line applications:
i. Candidates are required to apply On-line through BIS website in English only. No other
means/mode of submission of applications will be accepted under any circumstances. The
on-line registration process involves two steps for successful registration of the application.
ii. Candidates should have a valid personal e-mail ID. It should be kept active during the
currency of this recruitment process. Registration number, password, admit card for written
test / skill test call letter and Interview call letter or any other important communication will
be sent on the same registered e-mail ID of candidate. The candidates are, therefore, requested
to check regularly their e-mail for any communication from BIS. Under no circumstances, the
candidate should share/mention e-mail ID or password to/ or any other candidate / person.
Please note that the Admit Card for written test will not be sent by post.
iii. Candidates should take utmost care to furnish the correct details while filling in on-line
application. Any mistake committed by the candidate shall be his/her sole responsibility.
Once the application is submitted (Step 1), no change / edit will be allowed, thereafter.
iv. If a candidate intends to apply for more than one post, he will have to submit individual online
application for each post alongwith prescribed application fees (as applicable). In such a
case he/she should have separate valid email ID for applying for each post.
v. The written examination for the posts of Assistant / Jr. Translator (Hindi) on the Day-1 &
Stenographer / Technical Assistant (Lab) on Day-2 shall be conducted at the same time.
Therefore, the candidates are advised to make note of this fact and apply for these posts
accordingly.
vi. The candidates should ensure the completion of Step 1 and Step 2 of the registration process
and depositing of examination fee (wherever applicable) in any branch of State Bank of India
by the stipulated date and time given in para 1 of this advertisement.
vii. Before starting to fill up the on-line application, the candidates should keep at hand the
following details/documents/ information:-
a) His/her educational qualification details with percentage of marks, etc., as per eligibility
criteria.
b) His/her personal details.
c) His/her caste / tribe certificate (for SC / ST/ OBC candidate)
d) His/her Disability Certificate (only for Persons with disabilities (PWD) – Issued by the
Competent Authority, serial number and date of issue of certificate and name of the issuing
authority, etc.
e) His/her scanned photograph and signature.
f) Discharge Certificate in case of ex-serviceman; and
g) Matriculation certificate in case of women candidate.
STEP- 1
a) Candidates are now ready to apply on-line by revisiting the BIS website and going to the tab
“RECRUITMENT ADVT / RESULT” on BIS website (www.bis.org.in).
b) The candidate should now fill up all the desired information in the on-line form about
himself/herself, correctly and register.
c) On registration, a message will be received in candidate’s registered email ID conveying his
registration number, password and a link for printing the bank challan. The candidate should take
a print of the bank challan. This completes the Step-1 of on-line registration process.
d) The candidate should deposit the requisite fee and bank charges by presenting the bank challan
printed under Step-1 to any branch of State Bank of India on all bank working days (after
minimum 24 hrs of Step 1 completion). The Bank will return to the candidate one copy of bank
challan after accepting the examination fee as a token of receipt. The copy of challan will also
contain a transaction / journal number.
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e) Candidates are advised to keep with them the copy of the bank challan as a token of remittance of
fee for future reference.
f) On successful registration of on-line application Step - 1, candidates are advised not to attempt
for registration for the same post again since multiple registration numbers and passwords may
create problem for candidates in future. In case of multiple registrations for the same post, the
candidature is liable for cancellation/rejection without any notice/intimation to the candidate.
Instructions for the candidates who are exempted to deposit the Application Fees:
As no fee has been prescribed for SC/ST/Women/Person with Disabilities & existing
departmental candidates of BIS, for all posts and Ex-serviceman only for the posts of Junior
Stenographer & LDC, no bank challan will be generated for such candidates. These candidates
will directly enter Step -2 after completion of Step – 1.
However, such candidates have to fill up the registration / serial number of the caste /
category certificate issued by the Competent Authority, in the appropriate column in the application
form. The women candidates have to fill up the certificate number of Matriculation / Secondary
School examination certificate in the appropriate column in the application form. The existing
departmental candidates of BIS will have to provide details of their employment in the on-line
application form.
On filling up of the certificate number, such candidates can straightway go/access to the Step-
2 of on-line registration.
STEP- 2
a) The candidates who are required to deposit application fee, may check and confirm their payment
status after minimum 48 hrs of the deposit of the application fees (from the closing hour of
Bank Business). In case, the candidate has deposited the fee at SBI and he is not able to confirm
payment on BIS website after 48 hours of the deposit of the fee, then he should fill in the details
in the Grievance Redressal Form, given at the end of the this advertisement and send the same by
email alongwith the scanned copy of the paid challan to BIShelpdesk2013@gmail.com. Only on
confirmation of payment of fees, the candidate will be able to access Step -2 of application for
uploading of photograph & signature.
b) After depositing the examination fee in State Bank of India, candidate should keep the following
items ready for completion of Step-2 of registration:
i) Clearly scanned copies of latest photograph and signature of self, as per prescribed dimension.
In case the face in the photograph or signature is unclear, the candidate’s registration may be
rejected.
ii) Registration number and password conveyed earlier to him through BIS’s e-mail under Step-1
of the on-line registration.
c) Instructions regarding scanning of PHOTGRAPH and SIGNATURE: Scanned image of his/her
photograph and signature, should be as per the specifications given below:
i) Photograph Image:
􀂚 Photograph must be a recent passport size colour picture.
􀂚 Make sure that the picture is in colour, taken against a light-coloured, preferably white,
background.
􀂚 Look straight at the camera with a relaxed face.
􀂚 If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade,
so that you are not squinting and there are no harsh shadows.
􀂚 If you have to use flash, ensure there’s no “red-eye”.
􀂚 If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
􀂚 Photograph in cap/hat/dark glasses will not be acceptable. Religious headwear is allowed but
it must not cover the face.
􀂚 Size of photograph file should be between 20kb-50kb and Dimensions 200X230 pixels, only.
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􀂚 Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more
than 50kb, then adjust the settings of the scanner such as the DPI resolution, number of
colours etc., during the process of scanning.
ii) Signature image:
􀂚 The applicant has to sign on white paper with Black ink pen.
􀂚 The signature must be signed only by the applicant and not by any other person.
􀂚 The signature will be used to put on admit card and wherever necessary.
􀂚 If the Applicant’s signature on the answer script, at the time of the examination does not
match with the signature on the admit card, the applicant will be disqualified.
􀂚 Please scan the signature area only and not the entire page.
􀂚 Size of signature file should be between 10kb-20kb only and Dimensions 140x60 pixels, only.
􀂚 Ensure that the size of the scanned image is not more than 20kb.
iii) Scanning the photograph & signature :
􀂚 Set the scanner resolution to a minimum of 200 dpi (dots per inch).
􀂚 Set Color to True Color
􀂚 File Size as specified above.
􀂚 Crop the image in the scanner to the edge of the photograph/signature, then use the upload
editor to crop the image to the final size (as specified above).
􀂚 The image file should be JPEG format. An example file name is :Image01.Jpg.
Image dimension can be checked by listing the folder files or moving the mouse over the file
image icon.”
􀂚 Candidates using MS Window/MS Office can easily obtain photo and signature in .jpeg
format not exceeding 50kb & 20kb respectively by using MS Paint or MS Office Picture
Manager. Scanned photograph and signature in any format can be saved in .jpg format by
using “Save As” option in the File menu and size can be reduced below 50 kb (photograph) &
20 kb (signature) by using crop and then resize option (Please see point (i) & (ii) above for the
pixel size) in the “Image” menu.
􀂚 Similar options are available in other photo editor also.
􀂚 If the file size and format do not match with the prescribed size and format, an error message
will be displayed. In such case, the candidate has to rectify the size and re-load it.
d) The candidate should now login to upload his/her photograph and signature, as per the
instructions given in the following paragraphs:
Direction regarding uploading the photograph and signature:
􀂚 While filling in the online application form, the candidate will be provided with a link to
upload his photograph and signature.
􀂚 There will be two separate links for uploading photograph and signature
􀂚 Click on the respective link to Upload Photograph/Signature
􀂚 Browse and select the location where the scanned photograph/signature file has been saved.
􀂚 Select the file by clicking on it
􀂚 Click the ‘Open/Upload’ button. With this command the photograph/signature will get
uploaded.
e) After the registration is confirmed by the system after completion of Step-2, a system-generated
e-mail will be sent to candidate’s registered e-mail ID. The mail will contain a copy of
information filled in by the candidate. The candidate should keep a copy of this information sheet
after signing the same for his future guidance. This should NOT be sent to BIS.
f) Admit card for written test, containing the details of the centre/venue for the examination etc., will
be sent to the candidates at their registered e-mail ID. The candidates are required to take a printout
of their admit cards. The candidates can also download their admit cards from the BIS website
using their registration number and the password. Candidates will not be allowed to enter the
examination hall without valid admit card.
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g) Candidates are advised in their own interest to register on-line much before the closing date as per
schedule mentioned in para 1 of this advertisement and not to wait till the last date for depositing
the fees to avoid the possibility of disconnection/ inability/failure to log on the BIS’s website on
account of heavy load on internet/website jam/disconnection.
h) BIS does not assume any responsibility for the candidates not being able to submit their
applications within the last date on account of the aforesaid reasons or for any other reason
beyond the control of the BIS.
i) Please note that the above procedure is the only valid procedure for applying. Application shall
not be accepted through any other mode.
j) Candidates serving in Govt/Quasi Govt. offices/ Public Sector Undertakings/etc. are required to
submit “No Objection Certificate” from their employer at the time of skill test / interview, failing
which they shall not been allowed to appear in skill test / interview and their candidature shall be
treated as cancelled.
k) The Admit cards issued to the candidates are Provisional. However, in case any ineligible
candidate had been issued admit card and had appeared in the written examination or even called
for the interview/skill test or allowed to join the BIS, his/her candidature will automatically be
treated as cancelled at any stage of this recruitment/ service in BIS on grounds of his ineligibility.
Therefore, before submitting the application, the candidate must ensure that he/she fulfills all the
eligibility criteria as laid down in this advertisement. His/her candidature will be purely
provisional subject to eligibility and other verifications before or after his/her appointment in BIS.
l) The decision of the BIS about the mode of selection to the post and eligibility conditions shall be
final and binding. No correspondence will be entertained in this regard.
10. Identity verification: The candidates called for interview/skill test shall be advised to produce
certain documents for verification in original and also to submit the attested photocopies
thereof at the time of interview/skill test. Such documents shall be listed in the interview/skill
test call letter. If the identity of the candidate is in doubt or he is not able to produce the
requisite documents or there is mismatch of information in the documents, he will not be
allowed to appear in the interview/skill test and his candidature will be treated as cancelled.
11. Background check: In case of selection on the above-said post, such selection shall be
provisional subject to verification of character and antecedents of the candidate and
verification of caste certificate and other documents submitted by the candidate and subject to
his meeting the requisite medical standards for the post and other requirements applicable for
appointments under the Central Govt. /PSUs.
12. SC/ST certificate: Reservation of vacancies for SC/ST will be as per Government directives.
Candidates belonging to SC/ST category shall have to submit the attested copy of Caste/Tribe
certificate issued by the Competent Authority at the time of Interview / Skill Test.
13. OBC Certificate: The candidates applying against vacancies reserved for OBCs should note
that they have to produce a valid caste certificate at the time of interview/skill test in support
of their belonging to OBC community issued by the Competent Authority in the prescribed
format for this purpose so as to prove that they do not belong to “Creamy Layer” of the
OBCs. Further, the caste to which the candidate belongs should be the one included in the
Central list of OBC issued by the Government of India. A declaration shall also be submitted
by the candidate before his appointment that he does not belong to the Creamy Layer of OBC
14. Canvassing in any form will disqualify a candidate.
15. The process of examination/ recruitment does not involve any correspondence by the BIS
with candidate at any stage regarding deficiency in application / documents / payment of
examination fee etc. It shall be responsibility of the candidate to satisfy himself to furnish
correct, complete and desired information/ documents etc. No correspondence will be
entertained from the candidates found ineligible and not called for written test/interview/skill
test or for non-selection.
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16. BIS will provide the facility SCRIBE to the Visually Handicapped candidates for written
examination, as per rule. For availing the facility of scribe, the visually handicapped candidates will
have to give their option while filling in on-line application form. The facility of scribe will be
allowed to a person who has disability of 40% or more. Candidates who use SCRIBE will be eligible
for compensatory time of 20 minutes per hour of the examination.

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